Working with Title Lists

Title lists allow you to gather and use information from your search results. You can select titles from your search results list and save, print, and send information by e-mail about the titles. When you save, print, or send the title list, you have the following citation format choices:

• Brief bibliographic display
• Full bibliographic display
• Modern Language Association (MLA) bibliography
• Chicago Manual of Style bibliography
• American Psychological Association (APA) bibliography

Important:
For bibliographic formats, always check the requirements of your school, college, or journal. You may need to edit the format to match their specific requirements.

If you choose brief or full bibliographic display, you can also choose to include local or system availability information.

If you save a title list, you can import it to your word processor to use in a research paper. Printing a title list gives you a convenient reference to find several items on the library shelves. If you send the title list by e-mail, you can open it in a word processor at your convenience.

Tip:
You can develop a virtual shelf list of the call numbers for items that interest you in a selected library. Do a browse search of the call number index for the library, select titles from the results, and add them to a title list. Include local availability information in the title list to list the call numbers. See "Browse a call number index" for more information.

This unit covers the following topics:

• "Create and edit a title list"
• "Save a title list"
• "Print a title list"
• "Send a title list by e-mail"

Objective: Create and edit a title list

Follow these steps to build a title list from search results and edit it, if necessary. (Refer to "Basic Searching" for more information about launching a search and viewing the results.)

1. In the search results display, locate the title you want to add to the title list, and click Add to Title List.

   The title is added to the My Titles list in the left pane of the window. The border of the title list flashes a contrasting color momentarily to signal that a title has been added. In the search results display, the note Added to Title List appears in the brief information about the title.

2. Repeat step 1 until you are done adding titles to the title list.
3. To view information about any title in the title list, click the title in the title list.

   The search results area displays detailed information about the title, including availability information.

4. If you want to delete one or more titles from the title list, do one of the following actions:
   • To delete all the titles, click the delete list icon .

     The title list is cleared, and no longer displays in the left pane.

   • To delete one or multiple titles from the title list, click the delete icon by each title you want to delete. The titles are removed from the title list.

Important:
The title list remains in the left pane of the window until you delete all the titles on it, log out (if you have logged in), or end your session. If you are using Polaris PowerPAC in the library, to preserve your privacy, delete the titles from the title list before you leave the workstation

5. Save, print, or send your title list by e-mail using the following procedures:
   • "Save a title list"
   • "Print a title list"
   • "Send a title list by e-mail"

Objective: Save a title list

If you are working with Polaris PowerPAC from a remote computer, you can save your title list to any available computer drive. If you are working at a public access computer in the library, confirm that the library permits you to save files. (If you cannot save information at the library, you may be able to e-mail the title list. For more information, see "Send a title list by e-mail".) Follow these steps to save your title list.

1. Click the save icon on the My Titles list in the left pane, or click View Title List in the search bar and click .

   The Title List Display form opens.

2. Click the Choose a format arrow symbol, and select a format from the list.

   The Title List Display form displays the title list in the selected format.

3. If you want to include availability information with the brief or full bibliographic display format, do these actions:
   1. Click the Show Availability check box.

      A drop-down list box is displayed.

   2. Select Local Availability or System Availability from the drop-down list.
4. Click Save.

   The standard Windows Save As dialog box opens.

5. Select the folder or diskette drive in which to save the title list in the Save In box.

Note:
In the library, you may be limited to saving files to the floppy diskette drive only. In this case, insert a diskette in the floppy drive.

6. Select the file format in the Save As Type box.

   The list for the Save As Type box displays the file formats available for saving the title list. The default format is an HTML file, viewable in a Web browser.

7. Type a name for the title list file in the File Name box.
8. Click Save to complete the save operation.
9. Click Close or X to close the Title List Display form.

Objective: Print a title list

If you are working from a remote computer, you can print a title list on any available printer. If you are working at a public access computer in the library, confirm that the library permits you to print, and determine which printer the library allows you to use. Your library may also charge a fee for printing. (If you cannot print information at the library, you may be able to e-mail the title list to a location with a printer. For more information, see "Send a title list by e-mail".) Follow these steps to print the title list.

1. Click the print icon on the My Titles list in the left pane, or click View Title List in the search bar and click .

   The Title List Display form opens.

2. Click the Choose a format arrow symbol, and select a format from the list.

   The Title List Display form displays the title list in the selected format.

3. If you want to include availability information with the brief or full bibliographic display format, do these actions:
   1. Click the Show Availability check box.

      A drop-down list box is displayed.

   2. Select Local Availability or System Availability from the drop-down list.
4. Click Print.

   The standard Windows printer dialog box opens.

5. Select the printer to use in the Name box.
6. Specify the number of title list copies to print in the Number of Copies box, and click OK to confirm your printer settings.
7. Click Print.
8. Click Close or X to close the Title List Display form.

Objective: Send a title list by e-mail

If you are working from a remote computer, you can send your title list by e-mail to anyone. If you are using Polaris PowerPAC at the library, and the library permits you to send e-mail, sending the title list to yourself is a good way to keep search results information without printing or saving it at the library. Follow these steps to send your title list by e-mail.

1. Click the e-mail icon on the My Titles list in the left pane, or click View Title List in the search bar and click .

   The Title List Display form opens.

2. To choose a citation format for the title list, click the Citation Format arrow symbol, and select a format from the list.

   The Title List Display form displays the title list in the selected format.

3. If you want to include availability information with the brief or full bibliographic display format, do these actions:
   1. Click the Show Availability check box.

      A drop-down list box is displayed.

   2. Select Local Availability or System Availability from the drop-down list.
4. Type the destination e-mail address in the E-mail address to send to box.
5. Click Email.

   The title list is sent by e-mail to the destination address, and a message informs you that the e-mail has been sent.

Note:
The e-mail's From line is youremail@yourdomain.com. The Subject line is "Your Title List." The message is the formatted title list.

6. Click Close or X to close the message window, and click Close or X to close the Title List Display form.